9th & 10th Nov CHRISTMAS SHOPPING EVENT Shotton Hall SR8 2PH

Shotton Hall is a beautiful grand house (Built 1760) and in it's own grounds. Popular venue for weddings and large functions. Fully DDA Compliant (Wheelchair access). Quick access southbound off A19.

Two Day Event, Sat 9th Nov & Sun 10th Nov 2024
Christmas Shopping Event (Trading 10am-4pm)
38 avail Plot options Inside (40 stalls in total inside). 4 truck spaces outside for food & drinks.
Prices given are per plot, per day

This is our THIRD Christmas Shopping Event at this venue.

Vibe: This is not a 'Craft fair' although craft is allowed. This is QUALITY fayre and aimed at selling businesses who mean business, offering a top notch presentation and product. Absolutely anything & everything Christmas! DECOR, GIFTS, TREATS and SERVICES, INCLUDING as: gift, hampers, food, drink, sweet, Cards, decorations, vouchers for lunch, beauty treatment or a Reiki massage. (Not forgetting to treat our our furry friends too).

Visitor social/seating area After Visitor suggestion, we have created a seating area, with small tables where visitors can sit, chat, drink and eat, mull over their purchases and maybe go back for some more

Market Tribe: By Invitation. We want stallholders that mean business, that don't let any day job get in the way and pull out the stops with a back-up plan to make their commitment happen, not be swayed by having a lie in or a better offer. Promoting the event through social media platforms, posters and flyers. ON trading days, all ready to go by opening and ABSOLUTELY no packing up early. You will not be asked to return.

PLOT PRICES: Majority all inside plots are strictly 8ft wide x 6ft deep. Boundaries will be discreetly market on the floor, Fill these how you want as long as it doesn't encroatch onto other plots/access/pathways. if you are unsure how you can make it work for you, speak to me, we'll try and find a solution. These are all plots EXCEPT 14 & 15

PLOTS 1-13, 16-38
£30 per day per plot
£55 booking both days, 1 plot.

plots 14 & 15 (10ft at front x 8ft back)
£45 per day per plot
£85 booking both days, 1 plot

ELEC: Only some plots have elec. These requirements MUST be dicussed at time of booking as cannot be changed once your booking is confirmed.

PAYMENT: Full payment required on booking - no exceptions. if you're not paid, you're not coming.

DOUBLE DAY DISCOUNT; Book both days, get min £5 off final fee as above,

INSIDE:
THE ROOM is approx 94ft long x 45ft at widest points. Room is accessible via main entrance, through the foyer and straight in. Two entrances will be open on the day to ease setting up however only the main entrance will be used during 'opening times' 10am-4pm.

HEATING. Please note that due to current maintenance state of building, there may be NO central heating on. The room may be warmed by various mobile heaters to take the chill off. You NEED TO KNOW THIS

Floor plan
There are various plots/tables available to suit all needs. Each are priced accordingly. ALL are plots only, so you WILL NEED TABLE and YOUR SET UP please DOUBLE CHECK your requirements before booking. If you or a member of your party is disabled and needs better access to your stall, please TELEPHONE me and we can discuss best plot for your access to/from your stall as well as to suit your business.

Pathways generally around the room are minimum 4ft wide.

The configuation of the tables has been designed to keep customers engaged and present as long as possible. My experience of long lines of parralell tables have a rat run effect, customers lash past, don’t see much of whats on offer and their out and we just DON’T want that.

FLOOR PLAN HERE

VERY IMPORTANT; *Plot sizes are strict. PLEASE READ Inside will be marked on the floor with tape, your business, stalls, chairs, stock must remain inside it and NOT encroach onto other plots or pathways. If you want stuff infront of your table, you must pull your table back and it must fit within the boundary of your plot.

8x6ft. (nos 1-13 & 16-38) This is plot only. You will need to bring your own table if you require one but chairs are provided. You can fill your plot how you please, table, shelving, stands, whatever.

10x8ft landscape (Nos 14 & 15) This is plot space only, 10ft wide along the wall x 8ft into the room. Lots of light You will need to bring your own tables if you require one but chairs are provided. Ideal for display stands, shelving, artworks, etc. You can fill your plot how you please, table, shelving, stands, whatever.

-oOo-

OUTSIDE
hardstanding at the front of the main entrance for food, drink trucks. There is NO power. Just space only.

BOOKING

INSURANCE: You must have your own public liability insurance/market trader policy is ideal if you're not already covered. CMTIA are great. Apply online £59 sorts you for the whole year. www.cmtia.co.uk. I need sight of valid policy documents 2 weeks before event latest. Email, screenshot, photo. If you’re trading WITHOUT insurance, you really shouldn’t be and you WON’T be trading with us.

IMPORTANT - Insurance, overnight stock. If you're trading inside and over the two days you are able to leave your stall set up ready for the next day. I will be last out of the room and first in in the morning BUT PLEASE NOTE, should there be damage or theft due to break in etc overnight, the venue is NOT covered for anything of yours, you will need to ensure you have your own cover.

FOOD SELLERS: To trade with us you must be registered with your local council and have an excellent food hygene score. Fresh food, spit guards are an excellent assurance for customers.

HOME MADE PET TREATS You MUST be registered with Food Standards Agency and provide your reg number when you book.

SOAPS, BATHBOMBS, WAX MELTS, CANDLES if you are making these for sale you should have CPSR and CPLP conformance & be registered with local EHO where necessary.

ALCOHOL: An application will be made for OFF SALES licence for alcohol. If you intend to sell alcohol, please enquire at time of booking.

ADVERTISING RESOURCES
There is a fb event and digital poster created. It’s ALL our responsibility to get this out there, most of us have different contact/address book, lets utilize the power of social media.

BOOKING: If you’ve been invited here, please TELEPHONE me to discuss your plot requirements (I will give you a PLOT REF NUMBER) and I’ll pencil you in, please don’t text/inbox/email.

PAYMENT:

Full payment is required to secure your booking,

Payment: Payment must be made by Bank Transfer and a reference code quoted with that payment. That reference is exclusive to you and enables us to tie up all of your payments with that booking. Do not make a payment without using this 'Code'. Bank details and your ref code is given once you have been allocated a suitable plot, if you don't have a code, you're not booked in. NO exceptions

CANCELLATION; please see special clause in our T&Cs relating to Shotton hall - payments & Cancellation

TERMS & CONDITIONS;
What I expect from your as a stallholder and what you should expect from me as an organiser. Link to T&Cs in our provisional booking. You must read before making payment. Making payment is automatic agreement.

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ON THE DAY

Trading: OPEN to public 10am until 4pm. Sellers MUST NOT pack up before 4pm. If you cannot stay until 4pm, please don't book.
Set up/pack up: Hall will be open from 8.30am until 4.30pm or later. 2 main doors will be open to ease traffic during this time.
Parking Pull up to the entrances to unload etc then move your vehicle to the left side of the entrance to a designated area. There is a canny car park but we're expecting lots of buyers too so lets make sure there's plenty space for them to stay.
Chair requirements: I'll sort them around a week before via group chat.
Lunch/refreshments. If you have special dietry requirements - best bring a packed lunch. There will be a hot drinks vendor outside, along with street food and baked goods on site
Rubbish. Please take it ALL HOME WITH YOU. Any bins outside are for visitors only and to keep the site tidy, these bags will all be going home with ME!

ANYTHING ELSE? if I've missed something, just ask
Helen Knight
handmadebyhells

hbhcrafts@aol.com
07766 375236
07766 130213